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Council Meetings

Council meetings are held monthly (save for August), usually on the first Tuesday at Hale Village Hall.  The meetings start at 7pm with the Planning Committee (if needed).  The full Parish Council will meet at 7pm, or 7.30pm if there is a Planning Committee meeting.  Parishioners are encouraged to attend.

Items for the agenda at the meeting  must be sent to The Clerk at least 7 days before.

The next meeting of Hale Parish Council will be held on Tuesday 6 November 2018 at 7:00pm at Hale Village Hall, Hale. All are welcome. 

PLEASE SEE THE FOLLOWING STATEMENT FROM THE PARISH COUNCIL IN RELATION TO CONDUCT OF PARISH COUNCIL MEETINGS - 31 JULY 2018 

The Parish Council recognizes that there are several important and emotive issues being considered at the present time, but it is disappointed and concerned at the tone and manner in which recent meetings have been conducted. Parish Council meetings are the vehicle for the Council to transact all the business that it is required to do on behalf of the Parish. They are limited in time and it is important that all items on the agenda to be given time for appropriate consideration.

Members of the public have a right to attend Council meetings to observe and record the Parish Council in the fulfillment of its duties, but these are not public meetings. There is no automatic entitlement for the public to speak. Through its standing orders and in the interests of full transparency and public engagement, HPC allows Members of the public to:-

"make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda". (HPC Standing Orders 2015; 3.(e))

HPC encourages genuine political debate but is determined that all discussion and any such representations must be made in a polite and respectful manner. All members must treat others with respect. The Chairman has reminded all Councillors of the relevant Code of Conduct and the Guidance provided on the same by Standards for England and politely requests that all attendees to the Parish Council meeting honour the same standards of behaviour. In particular:

"Ideas and policies may be robustly criticised but individuals should not be subject to unreasonable or excessive personal attack. This particularly applied to dealing with the public and officers". (SfE May '07 Guidance Para 3.1)

With immediate effect, the Chairman will enforce the formal 2015 Standing Orders in respect of meeting conduct and representations from the public. A full copy of the standing orders is available on the HPC website (with a paper copy available on request from the Clerk) but key sections are set out below.

The Council will consider requests from the public to make representations after the minutes of the previous meeting have been considered. Representations will be heard at the beginning of the consideration of the relevant item on the agenda. By way of worked example, if 15 members of the public express a wish to speak at the meeting - 5 on the Visual Impact Project, 5 on the Affordable Housing project and 5 on Hatchett Green restoration works, then each member of the public will be allowed to speak for one minute each at the relevant point in the meeting.

Representations made from the public that have been previously minuted will not be minuted again.

Members of the public are reminded that they may submit representations to the Parish Council at any time by post or email to the Parish Clerk and these will be considered (anonymously) by the Council in the monthly meeting as Correspondence.

Extracts from Hale Parish Council Standing Orders, 2015

  • "2 (a) No person shall obstruct the transaction of business at a meeting or behave offensively or improperly. If this standing order is ignored, the chairman of the meeting shall request such person(s) to moderate or improve their conduct.
  • 2(b) If person(s) disregard the request of the chairman of the meeting to moderate or improve their conduct, any councillor or the chairman of the meeting may move that the person be no longer heard or excluded from the meeting. The motion, if seconded, shall be put to the vote without discussion.
  • 2(c) If a resolution made under standing order 2(b) above is ignored, the chairman of the meeting may take further reasonable steps to restore order or to progress the meeting. This may include temporarily suspending or closing the meeting.
  • 3(e) Members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda.
  • 3(f) The period of time designated for public participation at a meeting in accordance with standing order 3(e) above shall not exceed 15 minutes unless directed by the chairman of the meeting.
  • 3(g) Subject to standing order 3(f) above, a member of the public shall not speak for more than 5 minutes.

 

Meeting Documents 2018

DateAgendaDraft/Minutes
Full Parish Council Meeting - 6 November 2018adobe icon HPC full council agenda Nov 18 [95kb] 
Full Parish Council Meeting - 2 October 2018adobe icon HPC full council agenda Oct 18 [106kb]adobe icon OCt 18 Full Council Minutes [173kb]
Planning Meeting - 2 October 2018adobe icon HPC planning committee agenda Oct 18 [126kb] 
Full Parish Council Meeting - 4 Sept 2018adobe icon HPC Full Council Agenda 4 Sept 18 [103kb]adobe icon HPC Sept 18 minutes DRAFT final [152kb]
Planning Meeting - 4 Sept 2018adobe icon HPC Planning Committee Agenda 4 Sept 18 [125kb] 
Full Parish Council Meeting - 1 August 2018 at Woodgreen Village Halladobe icon HPC Full Council Meeting Agenda 1.8.18 [146kb]adobe icon HPC Aug 18 minutes revised DRAFT [161kb]
Planning Meeting - 1 August 2018No meeting 
Full Parish Council Meeting - 3 July 2018adobe icon HPC Full Council Agenda 3.7.18 [50kb]adobe icon HPC Full Council Meeting July 18 DRAFT minutes [162kb]
Planning Meeting - 3 July 2018adobe icon HPC Planning Committee 3.7.18 Agenda [58kb] 
Full Parish Council Meeting - 5 June 2018adobe icon Full council agenda 5 June 2018 [88kb]adobe icon HPC Full Council Meeting June 18 FINAL Minutes [230kb]
Planning Meeting - 5 June 2018adobe icon Planning Meeting Agenda - 5 June 2018 [58kb]adobe icon HPC Planning Committee Meeting June 18 FINAL Minutes [117kb]
Annual Parish Council Meetingadobe icon Annual Parish Council Meeting Agenda May 18 [51kb]adobe icon Draft Minutes May 2018 [35kb]
Planning Meeting - 1 MayNo meeting 
Hale Annual Parish Assembly - 17 April 2018adobe icon APA 2018 Agenda [202kb] 
Full Parish Council Meeting - 3 April 2018adobe icon April 2018 Parish Council Agenda [48kb]adobe icon April 18 Minutes [46kb]
Planning Meeting - 3 April 2018adobe icon April 2018 Planning Committee Agenda [58kb]adobe icon April 18 Draft Planning Committee Meeting Minutes [30kb]
Full Parish Council Meeting - 6 March 2018adobe icon March 18 Full Council meeting agenda [46kb]adobe icon Draft Minutes of Hale Parish Council meeting March 2018 [35kb]
Planning Meeting - 6 March 2018No meetingNo meeting
Full Parish Council Meeting - 6 February 2018adobe icon Parish Council Agenda for 6 February 2018 [87kb]adobe icon Minutes Hale Parish Council meeting February 2018 [35kb]
Planning Meeting - 6 February 2018No meetingNo meeting
Full Parish Council Meeting - 9 January 2018adobe icon Agenda for Parish Council meeting 9 January 2018 [45kb]adobe icon Parish Council Meeting Minutes January 2018 [36kb]
Planning Meeting - 9 January 2018No meetingNo Meeting

Meeting Documents 2017

DateAgendaMinutes
Full Council Meeting - 12 December 2017adobe icon Agenda for Parish Council meeting 12.12.17 [84kb]adobe icon Minutes December 2018 [36kb]
Planning Committee Meeting - 12 December 2017adobe icon Agenda for Planning Committee Council meeting 12.12.17 [182kb]adobe icon Draft Planning Committee meeting minutes December 2017 [203kb]
Full Council Meeting - 7 November 2017adobe icon Agenda for Parish Council meeting 7 November 2017 [42kb]adobe icon November 17 Minutes [34kb]
Planning Committee Meeting - 7 November 2017adobe icon Agenda for Planning Committee meeting 7 November 2017 [59kb]adobe icon November 17 Planning Meeting Minutes [28kb]
Full Council Meeting - 10 October 2017adobe icon Agenda Full Council meeting 10 October 2017 [41kb]adobe icon October 2017 Full Council Meeting Minutes [33kb]
Planning Committee Meeting - 10 October 2017adobe icon Agenda Planning Committee meeting 10 October 2017 [60kb]adobe icon October 2017 Planning Committee Meeting Minutes [29kb]
Full Council Meeting - 5 September 2017adobe icon Agenda Full Council Meeting 5 September 2017 [75kb]adobe icon September 17 Full Council Meeting Minutes [37kb]
Planning Committee Meeting - 5 September 2017adobe icon Agenda Planning Committee Meeting 5 September 2017 [59kb]adobe icon September 17 Planning Committee Meeting Minutes [28kb]
Full Council Meeting - 4 July 2017adobe icon July 2017 Agenda - Full Council [73kb]adobe icon Final Minutes Full Council Meeting July 2017 [35kb]
Planning Committee Meeting - 4 July 2017adobe icon July 2017 Planning Committee Agenda [59kb]adobe icon Final Minutes Planning Committee Meeting July 2017 [28kb]
Full Council Meeting - 6 June 2017adobe icon Agenda Full Council Meeting 6 June 2017 [72kb]adobe icon Minutes of Full Council Meeting June 2017 [35kb]
Planning Committee Meeting - 6 June 2017adobe icon Agenda Planning Committee Meeting 6 June 2017 [58kb]adobe icon Planning Committee Meeting Minutes June 2017 [28kb]
Annual Council Meeting - May 2017adobe icon Agenda Full Council Meeting 2 May 2017 [70kb]adobe icon May 17 Full Council Minutes [35kb]
Planning Committee Meeting - May 2017adobe icon Agenda Planning Committee Meeting May 2017 [57kb]adobe icon May 17 Planning Committee Minutes [27kb]
Annual Parish Assembly - 25 April 2017adobe icon Agenda for Annual Parish Assembly 25 April 2017 [21kb]adobe icon Draft Minutes of the Annnual parish Assembly 2017 [29kb]
Full Council Committee Meeting - April 2017adobe icon Full Council Meeting Agenda April 2017 [64kb]adobe icon Minutes of full council meeting April 2017 [33kb]
Planning Committee Meeting - April 2017adobe icon Planning Committee Meeting Agenda April 2017 [56kb]adobe icon Planning Committee Minutes April 2017 [27kb]
Full Council meeting - March 2017adobe icon Agenda for full Council Meeting 7 March 2017 [68kb]adobe icon Minutes of the Full Council Meeting March 2017 [37kb]
Full Council meeting - February 2017adobe icon Agenda February 2017 [62kb]adobe icon Minutes of Full Council Meeting 7 February 2017 [35kb]
Full Council meeting - January 2017adobe icon Agenda for the Meeting 10.01.17 [58kb]adobe icon Full Council Minutes January 2017 [32kb]
Planning Committee meeting - January 2017adobe icon Agenda for meeting 10.01.17 [56kb]adobe icon Draft Minutes Planning Committee January 2017 [26kb]

Meeting Documents 2016

DateAgendaMinutes
Planning Committee meeting - December 2016adobe icon Planning Agenda Dec 16 [56kb]adobe icon Planning Committee Minutes December 16 [28kb]
Council Meeting - December 2016adobe icon Full Council Agenda December 16 [62kb]adobe icon Minutes of Full Council Meeting 5 December 2016 [35kb]
Planning Committee meeting - November 2016adobe icon Planning Committee Agenda November 16 [56kb]adobe icon Planning Committee Minutes November 2016 [25kb]
Council Meeting - November 2016adobe icon Agenda November 2016 [58kb]adobe icon Full Council Meeting Minutes November 2016 [30kb]
Council Meeting - October 2016adobe icon Agenda October 2016 [60kb]adobe icon October 2016 Minutes [35kb]
Council Meeting  - September 2016adobe icon Agenda 6 September 2016 [61kb]adobe icon September 16 Minutes [34kb]
Extraordinary Planning Committee Meeting - August 2016adobe icon Planning Agenda 12.08.16 [52kb]adobe icon Planning Committee Minutes August 16 [26kb]
Council Meeting - July 2016adobe icon Agenda July 2016 [57kb]adobe icon Minutes July 16 [33kb]
Council Meeting - June 2016adobe icon Agenda June 2016 [59kb]adobe icon Minutes June 2016 [32kb]
Council Meeting - May 2016adobe icon Agenda May 2016 [55kb]adobe icon Minutes of Meeting May 2016 [35kb]
Annual Parish Assembly - April 2016adobe icon APA Agenda 2016 [17kb]adobe icon Minutes of the Annual Parish Assembly 2016 [193kb]
Council Meeting - April 2016adobe icon April 2016 Agenda [54kb]adobe icon April 16 Approved Minutes [30kb]
Council Meeting - March 2016adobe icon Agenda March 2016 [57kb]adobe icon March 2016 Minutes [30kb]
Council Meeting - February 2016adobe icon February 2016 Agenda [68kb]adobe icon Minutes February 2016 [34kb]
Council Meeting - January 2016adobe icon Agenda January 2016 [71kb]adobe icon Minutes January 2016 [164kb]
Annual Parish Assembly 2015 adobe icon Minutes of the APA 2015 [55kb]